Admin And Logistics Assistant At Plan International (1 Position)

Plan International is currently in search of a well qualified personnel to fill the vacant position of an Admin And Logistics Assistant in their organization. Interested qualified candidates are hereby free to apply.

Job Title: Admin and Logistics Assistant

Location: Abuja

Role Purpose

  • To provide support to sound administrative, office and logistics support to the Abuja office in line with policies of Plan International.
  • The role will contribute to effective office management including support to store management, inventory/asset management, line managing CO drivers, coordinating all land travels and supervision of janitorial services.
  • The incumbent will employ the use of general office practices and administrative procedures to carry out assigned

Dimensions of the Role

  • Implementation of administrative processes, protocols and systems for the Abuja Office.
  • Provide administrative and logistical support for staff.
  • Supervision of janitors / cleaners.

See Also:

Vehicle Maintenance and Management:

  • Ensures that daily and weekly vehicles and stand-by generator inspections are performed and that regular servicing is carried out.
  • Ensure all PIN vehicles are cleaned and routine checks performed to ensure they have proper working tools on a daily basis.
  • Ensure all PIN vehicles are refueled using an approved fuel voucher and records this on the vehicle log sheet timeously.
  • Ensure all PIN vehicles are parked safely at designated place at the end of each working day not later than 6 pm.
  • Ensure all PIN vehicles have official documentation up to date (license, insurance, etc.).
  • Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
  • Facilitates the repair or recovery of vehicle and generator breakdowns when required, including repair/recovery outside of working hours; follows up on periodic services of the vehicles.
  • Coordinate and update the daily movement board (Airport drop-offs/pick-ups and movement within/outside the town).
  • Ensures that after hours travels have prior formal approval by the admin department.
  • Ensure vehicle movement log book is filled timely and regularly and files in accurately.
  • Report immediately to the Admin and Logistics Officer, all accidents or issues involving Plan International vehicles.
  • Compliance to the motor vehicle and travel policy provisions of Plan International Nigeria.
  • Analyses/ review and monitor monthly fuel consumption report for all the CO vehicle.
  • Prepare and submit a monthly vehicles’ maintenance, vehicle movement and fuel consumption report.
  • Keep updated a quarterly price survey for the fuel commodities and vehicles repair and maintenance spare parts.
  • As Focal Point of the Global Fleet Tracking System, ensure all data for the Country are submitted online every 8th day of each month.
  • Analyse monthly the Global Fleet Report and make recommendations for improvement to the line manager.

Plan International - Wikipedia

Staff and Material Transportation:

  • Facilitates transportation of staff and designated people to all areas as instructed and with approved vehicle request forms.
  • Enables the ferrying of goods to required points as may be directed from time to time.
  • Ensure that all Plan assets are not left unattended in the vehicle whilst parked.

See Also:

Other Services Provision:

  • Organize the dispatching and delivery all documents between Plan and other service providers.
  • Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
  • Line manage and coordinate the CO drivers and manages their routine daily schedule
  • Comply with Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
  • Knowledge of general office practices and administrative procedures.
  • Supports in maintenance of general office systems including filing, sending, receiving and distributing documents, photocopying/scanning, etc.
  • Assist with organization of meetings and special events.
  • Assist in conducting market survey and product research as may be required by logistics and admin team on regular basis
  • Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
  • Responsible for posting good receipt on SAP using relevant documents – (delivery note, invoices and PO).
  • Support program activities in the office where necessary.
  • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
  • Maintain good and professional relationship with relevant vendors and visitors to the Office
  • Resourceful in gathering and providing information.
  • Ensure that the office is tidy at all times through effective supervision of the cleaners
  • Receives and signs for fixed asset items and maintains physical inventory
  • Ensures that assets are received, coded and registered in the assets register and ensures disposal of assets are carried out according to existing policies and specific donor rules.
  • Use systems and processes to assure smooth and timely flow of work.
  • Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Technical Expertise, Skills and Knowledge

  • A Diploma certificate with minimum of 3 years work related experience or BA/ B.Sc / HND in any discipline with minimum of 2 years related field experience.
  • Previous experience in usage of operations ERP especially SAP.
  • Proficiency in MS Word, MS Excel and MS Outlook a must.
  • Knowledge of operating standard office equipment.
  • Excellent communication skills – written and verbal.
  • Ability to prioritize projects and strong problem-solving skills.
  • Good research skills and attention to detail.

Application Closing Date
Not Specified.


  • Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
  • Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse.
  • Women are strongly encouraged to apply.
  • Only shortlisted candidates will be contacted

Click Here to Apply 

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