Jobs

Executive Assistant / Office Manager At Black Pen Recruitment – 1 position

The general public is hereby informed that Black Pen is currently recruiting for the position of an Executive Assistant / Office Manager in their organization.  All interested persons are hereby free to apply for this vacant position.

Recruitment: Apply For Black Pen Recruitment 2022

Job Title: Executive Assistant / Office Manager

Location: Lagos
Job Type: Full-time

Responsibilities

  • With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Organize team communications and plan events, both internally and offsite
  • Calendar management for executives
  • Aid executive in preparing for meetings
  • Responding to emails and document requests on behalf of executives
  • Draft slides, meeting notes and documents for executives
  • Manage all PA duties with swiftness and discretion.
  • 70% EA, 20% PA, 10% office management.

See Also:

Requirements of an executive assistant

  • Bachelor’s Degree or equivalent experience
  • 4 years of experience in administrative role reporting directly to upper management
  • Excellent communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences
  • Experience overseeing budgets and expenses
  • Experience developing internal processes and filing systems
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.

See Also:

Benefits

  • All the latest technology you need to do your role
  • Private health insurance
  • Headspace membership
  • Free lunch in the office
  • Budget for French language classes
  • One-time home office set-up allowance
  • Hybrid; remote + office hours and flexible working conditions
  • Access to Klasha Sessions development training courses
  • Diesel and fuel allowance for remote working
  • Work-from-anywhere weeks; Work from anywhere for three weeks in a year
  • Paid birthday day off
  • Team building events
  • Access to mental health wellness services
  • Paid parental leave.

Application Closing Date
Not Specified.

Click Here to Apply

 

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