Executive Assistant / Office Manager At Black Pen Recruitment – 1 position

Job Title: Executive Assistant / Office Manager

Location: Lagos
Job Type: Full-time

Responsibilities

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Manage all PA duties with swiftness and discretion.
• 70% EA, 20% PA, 10% office management.

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Requirements of an executive assistant

• Bachelor’s Degree or equivalent experience
• 4 years of experience in administrative role reporting directly to upper management
• Excellent communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.

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Benefits

• All the latest technology you need to do your role
• Private health insurance
• Headspace membership
• Free lunch in the office
• Budget for French language classes
• One-time home office set-up allowance
• Hybrid; remote + office hours and flexible working conditions
• Access to Klasha Sessions development training courses
• Diesel and fuel allowance for remote working
• Work-from-anywhere weeks; Work from anywhere for three weeks in a year
• Paid birthday day off
• Team building events
• Access to mental health wellness services
• Paid parental leave.

Application Closing Date
Not Specified.

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