Office Manager at St Mary’s Specialist Centre

We would like to introduce you to yet another great opportunity you would not want to miss to get a reliable job in Lagos. St Mary’s Specialist Centre is currently seeking for a qualified applicant who can fill in the available position of a Office Manager in the organization. This is a full time job best suited for those specialized in the department of Executive/Management.

St. Mary’s Specialist Centre is an expert and pioneering centre in specialist urology services. We are seeking a skilled, reliable, efficient employee to join our growing organization in the capacity below:

• Job Title: Office Manager
• Location: Surulere, Lagos
• Employment Type: Full-time

Responsibilities

Serve as the point person for office manager duties including:

• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements and Skills

• High School Degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.